Description

POSITION SUMMARY 
Reporting to the Director of Development, the Events & Stewardship Specialist is a member of the Advancement team responsible for supporting fundraising efforts through signature event logistics, donor stewardship, and community engagement. This role coordinates key fundraising events, ensures strong sponsor and donor experiences, and supports cultivation opportunities that strengthen relationships with community partners and supporters.

 The ideal candidate is organized, energetic, and relationship-driven, with a passion for creating meaningful experiences that support Girl Scouts Western Oklahoma’s mission.

 ESSENTIAL DUTIES & RESPONSIBILITIES 
Signature Event Logistics

Manages logistics for signature fundraising events including Juliette Low Leadership Society Luncheon and Cookies & Cocktails
Collaborates with program and support teams to plan and execute non-fundraising events such as Alumni Appreciation and the Highest Awards Ceremony
Coordinates timelines, vendors, venues, and event materials
Supports event-day execution and troubleshooting
Assists with tracking budgets and meeting event revenue goals

Sponsorship Fulfillment

Manages sponsor benefits and recognition for fundraising events
Coordinates signage, listings, and sponsor visibility
Ensures sponsors receive a high-quality event experience
Assists with in-kind sponsorship coordination

Donor Stewardship & Cultivation

Supports donor recognition and appreciation efforts
Assists with planning and executing donor cultivation events
Coordinates thank-you touches and follow-up communications
Helps maintain positive relationships with donors and community partners

Volunteer Event Committees

Serves as primary point of contact for event volunteer committees
Schedules meetings and tracks assignments and timelines
Supports volunteer leaders in meeting fundraising goals
Builds strong relationships with volunteers and community supporters

Advancement Team Support

Assists with appeals and donor engagement campaigns
Supports community partnership logistics and relationship-building
Helps identify opportunities to improve event revenue and engagement
Collaborates with marketing team on event promotion and communications
Supports additional advancement initiatives as needed
  

Requirements

SUPERVISORY DUTIES  

       Volunteer staff as needed  

 
EDUCATION AND/OR EXPERIENCE  
       Bachelor’s degree or equivalent experience preferred

       Experience in event management, nonprofit, or fundraising a plus

       Experience working with volunteers preferred

       2+ years of professional experience preferred  

 
ADDITIONAL JOB REQUIREMENTS  
       Clearance of background check and drug screen’

       Must carry 100/300/100 liability insurance  

 
REQUIRED SKILLS & ABILITIES   
       Strong organizational and project management skills

       Excellent written and verbal communication skills

       Ability to manage multiple priorities in a fast-paced environment

       Detail-oriented and proactive

       Strong comfort interacting with donors and community partners

       Technologically savvy and comfortable with CRM systems preferred

       Strong competency in Microsoft Office Suite

       Ability to work occasional evenings and weekends for events

SELECTIVE ABILITIES & PHYSICAL DEMANDS: The incumbent must be able to perform the following qualifications in order to be offered and/or maintain employment in this position.   

        Level 2 – Light Work (use of light force to lift, carry, push, pull or move objects), Limited exposure to adverse environment conditions, work occasional weekends and evenings/nights.     This position requires the ability remain stationary and to use computer monitor, keyboard and mouse for extended periods of time.  Must be able to speak and communicate clearly, such as in public speaking engagements.

WORK ENVIRONMENT  

The employee will work in an office environment and in close quarters with other staff and clients. The noise level in the work environment varies from moderate to loud; hectic situations can occur characteristic to working with infants, toddlers and parents in need. Exposure to bright lights, noise, odors and scents are common due to the open office environment.