Description

Description
 

GENERAL STATEMENT OF DUTIES
The primary purpose of this position is to perform accounting/bookkeeping duties such as processing, maintenance and reconciliation in various areas of Finance.  It supports continuance of Finance operations by serving as backup to roles and functions within Finance as needed.
     
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class performs reconciliation, processing or general ledger activities, maintains various Excel schedules that serve as detail for certain general ledger accounts and reconciliations, uses a computerized accounting system and computer spreadsheet software applications as well as business math.  The employee reads, interprets, applies rules, regulations, policies and procedures involved in fiscal recordkeeping and accounting functions. Provides assistance and serves as backup in Finance where needed. The work is carried out under general supervision in accordance with laws, regulations, policies and established practices.  Evaluation is accomplished by a check of processed matter for accuracy; financial records are audited annually by certified public accountants.

Examples of Duties
 

DUTIES AND RESPONSIBILITIES
Essential Duties and Tasks

Process varied financial transactions in compliance with applicable laws, guidelines and procedures promptly and accurately in support of County operations.
Records and maintains ledgers, accounts, journals and other financial records and reconciliations using spreadsheets, online databases or applications and accounting software as required.
Actively cross trains to be able to provide assistance or function as backup in Finance where needed.
Codes expenditure and revenue activity for input into the general ledger.
Works with online banking portal to retrieve information, conduct research, review and process positive pay and stop payments and print reports.
Communicates verbally and in writing with departments and other agencies to resolve discrepancies and ensure compliance with NC laws and County guidelines and policies.
Interprets, applies, and explains rules, regulations and guidelines.

Requirements

RECRUITMENT STANDARDS 
Knowledge, Skills, and Abilities       
Considerable knowledge of the laws and procedures governing County funds.
General knowledge of the financial operations of the County and the various funds involved.
Working knowledge of general accounting practices.
Working knowledge of bookkeeping practices.
Skilled in the use of office equipment and Microsoft products, especially Excel and Outlook, to perform/support accounting functions and communications.
Ability to make accurate arithmetical computations and to compile accurate and complete reports.
Ability to establish and maintain effective working relationships with other employees.
Ability to interpret and apply rules, regulations, policies and procedures.
 
Typical Qualifications
 

Minimum Qualifications:
Graduation from an accredited college or university with a Bachelor’s degree in Accounting or other field of study related to the nature of the work performed; OR, a two-year degree in accounting and two years of accounting/bookkeeping experience; OR, graduation from high school or GED and four years of accounting/bookkeeping experience.

Preferred Qualifications:
Completion of a four-year degree in Accounting or Business Administration. Two years of experience in governmental accounting including experience with a computerized system (preferably Munis).

 
Supplemental Information
 

Physical Demands

Work is sedentary.  However, there may be some walking, standing, bending, carrying of light items such as papers, books, etc. Also, there may be some occasional lifting and moving of boxes, reports, and files.

Working Conditions

1. Environment:  Work environment is in a normal office environment
2. Hazards:  Routine office hazards such a corners of desks, cabinet drawers, cords, and chairs

May Require Driving
This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions.   Motor Vehicle Reports may be verified for valid driver's license and that the driving record is compatible with the county's driving criteria.
If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County's vehicle use policy.