Description

Position Summary

The Membership Coordinator is responsible for the overall member experience of the bar association. This position serves as a primary point of contact for members and prospective members and plays a key role in ensuring the association delivers value to attorneys, judges, legal professionals, and affiliated members.

This role requires strong organizational skills, initiative, and the ability to manage multiple functions including database administration, event planning, communications, committee coordination and bookkeeping.

 
Key Responsibilities

Membership Recruitment & Retention

Work with executive director to develop and implement membership recruitment and retention strategies.
Serve as the primary contact for membership inquiries.
Conduct outreach to prospective members, including new admittees and local legal professionals.
Coordinate member onboarding and orientation efforts.
Track membership trends and prepare periodic reports.
Member Engagement

Support practice committees with meeting preparation, rosters, and communications.
Coordinate CLE reporting.
Assist with volunteer engagement and leadership development initiatives.
Identify opportunities to enhance member benefits and engagement.
Conduct member surveys and analyze feedback.
Database & Dues Administration

Maintain and update the membership database).
Process membership applications, renewals, and payments.
Manage dues billing cycles and follow-up communications.
Ensure accurate reporting and data integrity.
 

Communications

Draft and distribute membership communications (renewal notices, welcome letters, announcements).
Manage membership eNewsletter, website, and social media.
Maintain membership-related website pages.
Assist in the publication of monthly Docket magazine.
Event & Program Support

Manage registration management for CLE programs, networking events, seminars, and signature events.
Coordinate attendance tracking and follow-up communications.
Provide on-site event support.
Administrative & Cross-Functional Support

Collaborate with the Executive Director and staff on strategic planning initiatives.
Assist with sponsorship fulfillment related to member benefits when applicable.
Support special projects and other duties as assigned.

Requirements

Qualifications

Associate’s degree / Bachelor’s degree preferred (or equivalent experience).
2–4 years of experience in membership services, association management, nonprofit administration, or customer service.
Strong interpersonal and communication skills.
Experience working with databases or membership management systems.
Proficiency in Microsoft Office, Zoom, Canva and familiarity with email marketing platforms.
Ability to manage multiple priorities with attention to detail.
Experience in a legal, nonprofit, or professional association environment preferred.
 
Core Competencies

Member-focused mindset
Relationship building
Organizational and project management skills
Data management and reporting
Professional discretion and confidentiality
Initiative and problem-solving ability