Description
Position Overview:
The Community Outreach Coordinator helps expand access to veterinary care for animals in the community with an explicit focus on Oakland’s high priority racial equity neighborhoods where residents are struggling to meet their basic needs. This role coordinates all aspects of vaccination clinics and spay/neuter clinics, including managing and assisting in the development of the budget, ensuring effective community outreach, managing logistics, supplies, scheduling staff and volunteers, and maintaining accurate records.
Using strong organizational skills, the coordinator helps ensure clinics run smoothly to effectively serve animals and their caregivers. The primary work location for this position is at Oakland Animal Services, and also includes coordinating and attending off-site community clinics/events a few times per month.
Job Duties and Responsibilities:
Coordinate and manage community vaccination clinics and spay/neuter clinics, including securing locations in priority neighborhoods, scheduling veterinarians, registered veterinary technicians and assistants, staff, and volunteers.
Prepare for clinics by ordering all needed materials and supplies in advance, and ensuring all supplies and resources are prepared and ready for each event.
Maintain an organized system for clinic supplies and equipment stored at the shelter, ensuring materials are stored neatly and inventoried regularly.
Coordinate clinic setup and breakdown, including transporting supplies, preparing stations, coordinating staff and volunteer roles, and ensuring a safe and organized environment for animals and community members.
Provide hands-on support during clinics when needed, including animal handling, assisting with vaccinations and microchipping, managing check in, and other tasks to ensure clinics run smoothly.
Arrange spay/neuter appointments for animals and manage all spay/neuter clinic logistics.
Oversee animal intake and discharge for spay/neuter clinics, including coordinating drop off and pick up, maintaining accurate records, and ensuring all required paperwork is completed.
Maintain organized records and accurately enter clinic paperwork and data following each clinic.
Coordinate and communicate with staff and volunteers to ensure adequate coverage for all clinics and proactively plan for backup support where needed.
Ensure efficient and effective service delivery to community members and their animals.
Represent the organization professionally when interacting with community members, staff, volunteers, and partners.
Serve as the lead shelter staff member supporting communication with grant funders, including sharing insights about program metrics, community needs, and opportunities to expand services.
Develop outreach plans to ensure clinics are meeting the needs of the most vulnerable communities in Oakland.
Track and report clinic metrics, such as number of animals served, vaccinations administered, surgeries completed, and related budget and expenses.
Other duties as assigned.
Job Classification:
Full-time, Non-exempt, 40 hours per week
Job Location:
On-site, primarily at 1101 29th Ave, Oakland, CA 94601
Reports to:
OAS/FOAS Outcome Team Manager for daily job operational needs and issues.
FOAS Deputy Director for employment matters.
Compensation:
$27- $30 per hour; thirteen select paid holidays, plus accrued vacation and sick time based on hours worked. Health benefits and 401k retirement plan also offered.
Apply at:
https://jobs.gusto.com/postings/friends-of-oakland-animal-services-community-outreach-coordinator-bded38d9-f226-433d-a5f9-ce31581a2444
Requirements
Qualifications and Education Requirements:
Experience coordinating events, clinics, or programs, including scheduling staff/volunteers and managing logistics.
Associates degree or equivalent from an accredited college or technical school preferred.
Two years of experience working or volunteering with an animal care, rescue, or shelter organization preferred.
Familiarity by training or experience with basic animal care and safely handling animals, such as administering vaccinations and medications, deworming, weighing, etc.
Basic knowledge of dog and cat behavior gained through education and/or practical experience.
Experience working directly with the public in a professional, calm, and welcoming manner.
Ability to lift and transport clinic supplies and equipment as needed.
Valid Driver’s License.
Required Knowledge, Skills and Abilities:
Commitment to the mission, goals, and success of Oakland Animal Services.
Ability to work effectively and collaboratively as part of a team, and interact in a respectful and professional manner with the public, other staff, volunteers, and partners.
Flexibility and adaptability, and ability to stay calm in fast-paced environments.
Strong work ethic and attention to detail.
Computer skills, including proficiency with Microsoft Office and database systems.
Ability to maintain thorough records and enter data accurately into databases and tracking systems.
Strong organizational and time management skills; ability to effectively manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Knowledge of basic animal care, and safe and humane animal handling practices.
Ability to recognize symptoms of common animal diseases.
Ability to safely lift and handle pets (e.g. dogs and cats).
Ability to lift and move supplies such as bags of pet food, canopies, tables, etc.
Bilingual in Spanish and English preferred, but not required.
Working Conditions:
Primary work location in an animal shelter environment.
Exposure to loud noises in the kennel areas.
Potential for exposure to animal feces, blood, and zoonotic diseases.
Potential for exposure to animal bites and scratches.
Must be able to work a flexible schedule which may include evenings and weekends.
Must be able to tolerate the emotional aspect of work in an animal shelter environment, including the use of euthanasia.
Clinics may be held outdoors in parks or other community locations - must be able to work comfortably in reasonable weather conditions and tolerate exposure to natural elements such as grass, plants, insects, etc.
