Description

The Community Foundation of West Kentucky is seeking a highly organized, professional, and friendly Administrative Assistant to join our team. The ideal candidate will be a welcoming face and voice for visitors and will provide comprehensive administrative support to the Community Foundation team. This role requires exceptional communication skills, computer and technical proficiency, and the ability to maintain accurate records in a fast-paced environment. Must be proficient in setting up equipment, coordinating documents for onsite and remote meetings, and must have knowledge of accepted protocols for taking meeting minutes. Must be able to work well with others and take direction, while also being a self-starter who takes initiative.

Key responsibilities including the following:

Front Office Management: Warmly welcome visitors, answer and route phone calls, and take accurate messages; maintain office area, including light cleaning as needed; keep track of office supplies and order needed supplies, as approved by the CEO.
Correspondence & Communication: Manage incoming/outgoing mail, draft and/or proofread correspondence with correct grammar, and distribute information as needed.
Meeting Support: Schedule meetings, send out links/agendas, and accurately record and transcribe meeting minutes.
Document Organization: Develop and maintain both electronic and paper filing systems to ensure efficient storage and retrieval of information.
Financial Administration: Log contributions, prepare deposit slips, and assist with basic financial documentation.
Executive Support: Assist the CEO with scheduling, calendar management, and special projects.
Operational Support: Perform other duties as assigned to ensure efficient and successful operations of the Foundation.

Requirements

Education: Associate degree or higher preferred
Experience: Minimum of one year of experience as an administrative assistant or closely related position.