Description

Posting Details

Posting Summary

Job Title Administrative Assistant II
Division Divison of Academic Affairs
Department Dean Architecture & Planning
Work Status Full Time
Position Category Staff
FLSA Non-Exempt
Pay Range 09
Salary Range $41,005 - $55,918 / per year
Fund Source State Support
Job Summary
The School of Architecture and Planning is seeking an Administrative Assistant II to perform a variety of general office support duties. The position requires thorough knowledge of the School and its academic programs.

Job Duties
The School of Architecture and Planning is seeking an Administrative Assistant II to perform a variety of general office support duties. The position requires thorough knowledge of the School and its academic programs.

Duties and Responsibilities

• Composes, edits, revises, tabulates, and prints letters, labels, tables, reports, and other materials via computer/laptop
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents
• Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of the School; accepts, screens, and routes telephone calls
• Screens and distributes incoming and outgoing mail based on knowledge of departmental operations
• Arranges meetings (virtual or in-person) and schedules interviews & appointments.
• Operates a variety of office equipment (copy machine, comb binding machine, paper cutter, etc.)
• Makes travel and lodging arrangements, either directly or through travel agencies
• Stocks and distributes office supplies
• Assists in preparing and administering school and departmental budgets
• Gathers and consolidates data for reports
• Administers social media and other digital content including our content management system
• Provides basic graphics for fliers and other communications
• Performs a range of staff and/or operational support duties as assigned

Requested Minimum Qualifications

EDUCATION: A High School Diploma or GED is required.

EXPERIENCE: At least three years secretarial experience is required.

Except for qualifications established by law, additional related experience and formal
education in which one has gained the knowledge, skills, and abilities required for full
performance of the work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college credits being equivalent
to one year of experience.

Other Preferences for Consideration
PREFERENCES:

• Experience with diverse groups, including college students and familiarity with HBCU's.

Knowledge, Skills & Abilities
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar, and arithmetic; of UMS policies and procedures and the institution's purpose, goals, and procedures.
• General knowledge of and skill in the use of word processing, database, and spreadsheet software programs. Skill in composing a variety of correspondence; in operating manual and automated office equipment.
• Ability to manage filing systems; gather and summarize information and to maintain confidentiality of information and handling sensitive matters with discretion and tact.
• Ability to project a professional and positive image; to understand and follow oral and written instructions; to communicate effectively both orally and in writing.
• Ability to make effective oral presentations; to interact with students, public officials and staff at all levels in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute complicated and continuing assignments without instruction.

Posting Detail Information

Posting Number ST01561
Number of Vacancies 1
Job Open Date 03/12/2026
Application Review Date
Job Close Date 03/27/2026
Special Instructions to Applicant
Please enter three professional references in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a High School Diploma or GED?
   • Yes
   • No
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
3. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
4. * How did you hear about this career opportunity?
   • Career Fair
   • Morgan's Career Website
   • Another Job Website
   • Internal Job Posting
   • Word of Mouth
   • Other
5. * Do you have at least three years of experience providing administrative support?
   (Open Ended Question)
6. * Are you a current, past or retired Morgan University employee?Are you a current, past or retired State employee?If YES to pass, retired or current STATE employee, please put the agency.If not applicable, put N/A.
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (unofficial )
2. Media File
3. High School Diploma/GED
4. Reference Letter